Conditions and privacy

PÖFF Loyalty Programme rules

Valid from 01.02.2023

Users of the website of the Black Nights Film Festival (called PÖFF) and holders of PÖFF Passes are loyalty program of the NGO Black Nights Film Festival, registered at 80044767, Telliskivi 60a/2, 10412 Tallinn, Estonia, which provides discounts and special offers to members of the Wolf Pack. The NGO Black Nights Film Festival reserves the right to change the terms and conditions of the loyalty programme at any time without prior notice. Not all benefits are available to users who remain anonymous.

1. Joining

In order to join the wolf pack, it is necessary to create a user account on the PÖFF website, by which the user confirms that he/she has read and accepted the terms and conditions of the NGO Black Nights Film Festival and agrees to the processing of his/her data in accordance with the Privacy Policy. A contract (hereinafter referred to as the "Contract") shall be concluded between the Member of the Wolf Series and the NGO Black Nights Film Festival in accordance with these Terms and Conditions.

Persons aged 18 or over (or younger with parental consent) can create a user account on the PÖFF website. In order to become a PÖFF Passport holder, it is necessary to have or create a PÖFF website user account. When a PÖFF Pass is purchased, an email will be sent to the purchaser or to the person registered as the PÖFF Pass holder, together with the confirmation of purchase and the instructions for using the PÖFF Pass.

2. Membership

The PÖFF website account is personal and may not be given to any other person.
The owner of the PÖFF website account will be identified at the PÖFF points of sale on the basis of the personal code and the photo used to create the account. Passport holders are also expected to be prepared to prove their status by showing their passport at the time of entry to the stand, either by presenting a neck badge or on the PÖFF account.
The terms and conditions of membership of the PÖFF Loyalty Programme will be reviewed prior to each festival in the light of Loyalty Programme usage statistics and feedback received from members of the Wolf Pack.

3. Benefits and advantages

PÖFF account holders will benefit from:

Get access to partners of PÖFF partners:

4. Termination of the contract

A Wolf Pack member has the right to terminate his membership at any time. The contract can be terminated by clicking on the corresponding link in the settings of your account or by sending a corresponding statement to the e-mail address info@poff.ee.

Once membership is terminated, member benefits and discounts are no longer available. The customer will no longer be able to log in to his poff.ee account, all data related to the customer will be deleted, and this action cannot be reversed later.

If the customer has a festival neck card or passport, it will also cease to be valid.

MTÜ Pimedate Ööde Filmfestival reserves the right to terminate the contract with the client if the client does not fulfill the terms of the contract or misuses his rights.

If you have any questions, please contact us by phone +372 5665 4108 or by e-mail at info@poff.ee.

General conditions

Valid from 01.02.2023

The general conditions apply to the ordering of products and services on the website poff.ee (hereinafter the Website) of the NGO Pimedate Ööde Filmfestival, registry code 80044767, address Telliskivi 60a/2, 10412 Tallinn, Estonia (hereinafter PÖFF). In addition to these general terms and conditions, the relationship between the Customer and PÖFF is governed by the procedure for processing personal data of PÖFF customers (privacy policy), the price list of products on the Website, legal regulations in force in the Republic of Estonia and established good practices.

These general terms and conditions, the privacy policy and the price list of products / services can be found on the PÖFF website.

1. Ordering products and services
2. Receiving the products

3. Withdrawal from the order

4. Customer rights
5. Customer's Obligations
6. The rights of the NGO Pimedate Ööde Filmfestival
7. Obligations of the NGO Black Nights Film Festival

If you have any questions, please contact us by phone +372 5665 4108 or by e-mail at info@poff.ee.

Privacy notice

This privacy notice describes how the non-profit association Pimedate Ööde Filmfestival (registry code 80044767, location Telliskivi 60a/2, 10412 Tallinn, Republic of Estonia; hereinafter we or PÖFF) processes personal data.

We may process your personal data in different processes and relationships, depending on how you are related to us. This privacy notice is divided into different parts based on different situations when we may need to process your personal data. To get a precise overview of the personal data processing principles that concern you, find the section(s) below that characterize your contact with PÖFF (point 1 of the privacy notice). In addition, familiarize yourself with our general principles of personal data processing, which are given at the end of this privacy notice and which describe the principles that generally apply to all personal data processing operations carried out by us (points 2-8 of the privacy notice).

The concepts used in the privacy notice should be interpreted as it is done in the General Regulation on the Protection of Personal Data of the European Union (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons in the processing of personal data and on the free movement of such data and Directive 95/46/EC on annulment; hereinafter general regulation). By film festival we mean the various film festivals that PÖFF organizes (Black Nights Film Festival, Just Film festival for youth and children's films, short film festival PÖFF Shorts, film industry meeting Industry@Tallinn, Haapsalu Adventure and Fantasy Film Festival, Tartu Love Film Festival tARTuFF, Kumu Dokumentaal). By Eventival we mean film festival management portal.

1. Composition of personal data, purposes and legal bases of processing and storage of personal data
1.1. I am an invited or registered guest or journalist of the film festival and/or Industry

For the purposes of this privacy notice, invited guests to the film festival and/or Industry are all persons who have received the corresponding accreditation from PÖFF for participation in the film festival and/or Industry or who apply for it (including film guests, accompanying film guests, press, jury members, persons who have presented film for the film festival, guests of the film industry).

We may process your following personal data (categories of personal data may differ depending on which data you have chosen to provide to us):

If, as a result of the agreement between us, we also make transport and accommodation service reservations for you, we may additionally process the following personal data:

As a rule, we collect your personal data from you and store them on your profile in Eventival. You can also create an Eventival account and add and change data yourself. Your Eventival account will be linked to your Eventival profile. In order to simplify the creation of an account for you, we can, with your consent, create an account for you by adding the necessary personal data from your profile. If you have given us your consent to create an Eventival account, after pre-filling the account, we will provide you with access to the Eventival user account, which allows you to manage the personal data in your account (including choosing your own password). When pre-filling your profile and account or for the purpose of establishing the first contact with you, we may also collect your name, contact information and work information from public sources (Google, LinkedIn, Cinando, your organization's homepage).

We process your personal data for the following purposes and legal bases:

The data of film guests and jury members (including name and professional information) will also be published in connection with the film festival on the PÖFF website and in other sources. The legal basis for publication is our legitimate interest in providing sufficient information about the film festival, which in our opinion outweighs your interests and fundamental rights and freedoms (Article 6 (1)(f) of the General Regulation), first of all, considering that it is your professional information and it is also your in the interest of his professional activity. We retain your personal data as long as it is necessary due to the purpose for which we collected it. If it is necessary to protect our rights or fulfill our legal obligations, we may keep your personal data longer. For example, we retain personal data necessary to fulfill accounting obligations for at least 7 years after the end of the relevant financial year, and personal data necessary to submit claims or defend ourselves against claims for 10 years.

1.2. I am a guest who bought a ticket to the film festival

If you are a visitor who bought a ticket to the film festival, we generally do not process your personal data, as the tickets are not personalized. We may process your personal data (name, contact details) if you participate in, for example, audience voting. In this case, the legal basis for personal data processing is your consent (Article 6 (1)(a) of the General Regulation). Please note that you have the right to withdraw the given consent at any time by informing info@poff.ee of your wish. Withdrawal of consent does not affect the lawfulness of processing based on consent prior to its withdrawal. We retain your personal data as long as it is necessary due to the purpose for which we collected it.

1.3. I am a member of the loyalty program

For the purposes of this privacy notice, members of the loyalty program are all persons who have joined the PÖFF loyalty program Hundikari by creating a user on the PÖFF website or by purchasing a PÖFF pass.

We process your following personal data:

We process your personal data for the following purposes and legal bases:

We retain your personal data as long as it is necessary due to the purpose for which we collected it. If it is necessary to protect our rights or fulfill our legal obligations, we may keep your personal data longer. For example, we retain personal data necessary to fulfill accounting obligations for at least 7 years after the end of the relevant financial year, and personal data necessary to submit claims or defend ourselves against claims for 10 years.

1.4. I am an employee or volunteer candidate

For the purposes of this privacy notice, applicants are all persons who express a desire to work at PÖFF (on the basis of an employment contract or a service provision contract) or to be a volunteer.

We process the following personal data of applicants:

We process your personal data for the following purposes and legal bases:

As a rule, we store your personal data for 1 year from the time the recruitment decision is made. If you have given us your consent to make job offers in the future, we will store your personal data for up to 7 years or until you withdraw your consent. If it is necessary to protect our rights or fulfill our legal obligations, we may keep your personal data longer.

1.5. I am a recipient of the newsletter

For the purposes of this privacy notice, the recipients of the newsletter are all persons who have subscribed to the PÖFF, PÖFF Shorts or Just Film newsletter list. We send you the PÖFF, PÖFF Shorts or Just Film newsletter only with your consent, with the aim of informing you about various offers, events and other activities of ours that may be of interest to you. In addition, we conduct surveys from time to time to receive feedback on our services and to improve the services based on this.
In order to send the newsletter, we process your first and last name, e-mail address and preferences for the field of the newsletter.

You have the right to withdraw your consent to receive the newsletter at any time by clicking on the link at the end of the newsletter or by sending an e-mail to press@poff.ee. Please note that the withdrawal of consent does not affect the lawfulness of processing based on consent prior to its withdrawal.
We will keep your personal data until you ask to be removed from the list of newsletter recipients.

1.6. I am someone who has contacted PÖFF or participated in a draw organized by PÖFF

If you contact us by phone or e-mail or using other means or participate in one of our campaigns, we may process the data that you yourself have made available to us (e.g. name, contact details, content of the contact). In this case, the legal basis for personal data processing is your consent (Article 6 (1)(a) of the General Regulation). Please note that you have the right to withdraw the given consent at any time by informing info@poff.ee of your wish. Withdrawal of consent does not affect the lawfulness of processing based on consent prior to its withdrawal. We retain your personal data as long as it is necessary due to the purpose for which we collected it. If it is necessary to protect our rights or fulfill our legal obligations, we may keep your personal data longer.

2. Transmission of personal data

We share your personal data with third parties only if there is a justified need and extent, and only if we have a legal basis for doing so. For example, in our activities we use the following service providers who may gain access to your personal data (authorized processors): Eventival, Google, e-mail service provider, accounting software provider, payment platform provider, movie streaming platform provider, IT service providers; in the case of invited guests of the film festival and Industry, also our contractors and volunteers. We only use authorized processors who provide sufficient assurance that they implement appropriate technical and organizational measures to ensure the protection of your personal data. To this end, we have signed appropriate data processing agreements with all authorized processors, and we remain responsible for ensuring the protection of your personal data.

We may also transfer your personal data to the following third parties who act as independent controllers of your personal data:

3. Transfer of personal data outside the European Union

We transfer your personal data outside the European Union only if we have a legal basis for doing so, including to the recipient of the data:

4. Security

We apply adequate technical and organizational security measures in our opinion to protect your personal data, taking into account:
i) level of technology,
ii) implementation costs,
iii) the nature, scope, context and purposes of the processing, and
iv) Risks arising from processing for you.

5. Your Rights

You have all the rights in relation to your personal data provided by the applicable legislation, including the general regulation, under the conditions and to the extent stated therein:

If you believe that your personal data has been processed in violation of this privacy notice or that your rights related to your personal data have been violated, please inform us of this via the contact details provided at the end of the privacy notice. In the event of a violation, you also have the right to contact the Data Protection Inspectorate or the court. If your permanent residence or workplace is in a member state of the European Union, also to the data protection authority of that member state.

6. Modification of Privacy Notice

If our personal data processing practice changes or if we need to change the privacy notice due to applicable data protection legislation, other legislation, case law or guidelines or practice issued by competent authorities, we have the right to unilaterally change the privacy notice at any time. If the changes significantly affect you, we will notify you by e-mail reasonably before the changes take effect.

7. Governing Law

The non-profit association Pimedate Ööde Filmfestival is an association registered in the Republic of Estonia, therefore the law of the Republic of Estonia applies to the processing of your personal data.

8. Contact information

If you have any questions about the processing of your personal data or if you want to exercise your rights regarding your personal data, please contact us at the following contact details:

The non-profit organization Black Nights Film Festival
Address: Telliskivi 60a/2, 10412 Tallinn, Republic of Estonia
E-mail address: info@poff.ee
Phone: +372 5665 410

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